How to Build a Power User Custom Toolbar in WPS Office

Creating a custom toolbar in WPS Office for power users involves optimizing the workspace around your core productivity workflows, thereby streamlining workflows and increasing productivity. While WPS Office provides a default set of tools, power users often require more control over their environment to eliminate unnecessary steps in routine operations.

The process begins by accessing the Customize Ribbon interface, which is available under the File tab, followed by Options. From there, switch to the Ribbon Customization pane. This pane displays the full hierarchy of ribbon elements.

To create a new custom tab, select Add New Tab. You can rename this tab with a label that reflects its purpose. Once the tab is created, you can begin populating it with commands. On the left side of the window, you’ll see a comprehensive list of commands categorized by function. Scroll through the list or enter keywords in the filter box to find specific functions you use often, such as Create Table, Apply Theme, Export to PDF.

Select each command and click the Add button to move it to your custom tab. You can also create custom groups within your tab by using the Create Group button and then grouping similar functions together for clarity. For example, you might create one group for document formatting, another for data analysis tools, and a third for file management.

To reorder commands or groups, use the drag-and-drop handles. You can also remove unwanted default tabs by choosing the Remove option, though caution is advised to avoid disabling essential functionality.

After arranging your tools to preference, click OK to save your changes. The new toolbar will appear immediately in the WPS Office interface.

Power users should update their layout as workflows evolve to ensure it remains responsive to changing needs. It’s also helpful to backup your ribbon settings by exporting the customization file, which can be restored after a reinstall.

Remember that standardized toolsets reduce learning curves, so consider copying your custom toolbar settings to other installations of WPS Office. Additionally, assign keyboard shortcuts to your most-used tools via the Shortcuts Manager to enable 100% keyboard-driven workflows.

With a thoughtfully crafted ribbon, WPS Office transforms from a standard office suite into a highly personalized productivity engine tailored specifically to your unique workflow.