Mastering Document Revisions and Comments in WPS

WPS Documents’ revision tracking and annotation features provide an efficient method for teams to co-edit, audit changes, and document feedback throughout the writing process

From group projects to final proofreading, these functions promote clarity, accountability, and precision in every stage of document development

Enable change tracking by opening your document in WPS Writer and selecting the Review tab from the ribbon menu

There, you will find the Track Changes button

Simply select it to turn on the tracking mode

Any modification you perform—whether adding words, erasing passages, or wps下载 changing font styles—will automatically appear with distinct visual indicators

Insertions appear underlined in a different color, while deletions are shown with strikethrough text

The system also records who made each change if multiple users are involved, making it easy to identify contributions

Choose the particular phrase, line, or block of text that needs feedback

From the same Review section, select the option to create a new annotation

A comment box will appear on the right side of the document where you can type your feedback or suggestion

A small colored marker appears adjacent to commented text, and users can expand or minimize comments to manage document clutter

You can also reply to existing comments to continue a discussion directly within the document

This functionality is ideal for collaborative environments requiring iterative feedback and detailed explanations

Browse edits individually by clicking the forward and backward navigation buttons under the Review section

Once a change is highlighted, apply your decision by clicking the corresponding Accept or Reject command

If you want to accept or reject all changes at once, there are options labeled Accept All Changes and Reject All Changes

Toggle between the Final Version (with all changes accepted) and the Original Version to compare before-and-after states

Additionally, you can toggle whether to show or hide comments by using the Show Comments button, which helps declutter the view when you are focused on reading the content

You can personalize the appearance of tracked edits in WPS Documents

Adjust the color and labeling preferences in the Track Changes menu—choose from multiple hues and toggle editor initials on or off

To ensure your contributions are properly labeled, go to File > Options > User Information and enter your name and initials

Remember to save your document frequently, especially when multiple people are contributing, to avoid losing any tracked changes or comments

When preparing the final copy, switch off change tracking to ensure recipients receive a clean, unmarked version

You can do this by clicking Track Changes again to disable it, then accepting all remaining edits

The final recipient will view only the clean, edited version with no visible revision indicators

Honing your use of change tracking and commenting transforms your workflow, encourages clear collaboration, and ensures consistently professional outputs